Med Office Assistant

An assistant for a medical practice's front office. It reads the practice's calendars, prepares the morning briefing, and drafts schedule changes that a person approves before anything is written.

What it does

• One schedule from many calendars. Staff connect each Google account the practice uses and choose which of its calendars to show. Each calendar is linked to the clinician whose appointments it holds.
• A morning briefing. Each morning it summarises the day: visits, cancellations, open slots and missing intake forms.
• Proposals, not actions. When something should change, such as moving a patient into a freed slot, it writes a proposal. Nothing changes in a calendar until a staff member approves it, and every approval is recorded.

Google Calendar

Staff connect a calendar by signing in with Google in Settings › Calendars. Med Office Assistant reads the list of calendars on that account and the events on the calendars the practice chooses to show. It changes an event only to carry out a change a staff member has approved. It keeps each event's times and status, not its title, description or guests. The privacy policy says exactly what is kept and how to remove it.